book market
booth application

 

Show Policies & Information

​

SPACE IS LIMITED:

Admittance to Colasanti’s Book Market Event will be determined at the discretion of Colasanti’s Tropical Gardens Marketing Department.

• Colasanti’s reserves the right to refuse booths. 

• If there are any questions to the suitability of a particular item, please discuss this with Ashley

 

 

APPLICATION & FEE DEADLINES

• Application forms are only available online, see below.

• Do not make any payments before receiving an email from Ashley, confirming your Booth Space number.

• Any booth space that is not paid for by June 10, 2024 is therefore forfeited. Colasanti’s will retain the right to offer this unpaid space to a new vendor.

• This is a last minute event, applications and payments must be received and paid as soon as possible. Ruben can assist you with all payment questions and information:  519-326-3287 ext. 227, finance@colasanti.com

• Colasanti’s will accept e-transfer, cash, debit, VISA and MASTERCARD.

• Ruben can accept credit card payments over the phone.

• E-transfers can be made to finance@colasanti.com, please list your booth number in the memo section

​

• Once accepted as a show vendor/exhibitor there are no refunds, reductions or credits
  * All fees are Non-refundable*

​

 

SET-UP/ TEAR DOWN

• Vendors may set up between 9am-11am on the day of your event.

• All booths must be open for business at 11am and must remain open until 3:30pm.

• Booths must be manned during the show hours of 11am-3:30pm.

​

 

PARKING

• Our WEST END parking lot will be open for all guests and vendors.​

• All front row and prime parking is open for our guests visiting today.

• All vendors/business owners must park at the back of our lot.

​

 

VENDOR FEES/SPACES

• You have two payment options:

• BOOTH SPACE FEE OPTION #1:  $15 (taxes included)

• FOOD BOOTH FEE #2: $20 (taxes included) 
  
  All booth space money will be used to promote the event and to cover labour costs from our marketing, maintenance and janitorial team members.

​

 

SITE/SPACE REQUIREMENTS

• Colasanti's will not be providing tables and chairs. Please bring your own tables and chairs.

• No additional booth space can be added to your site on the day of the show. Selling outside of your allocated space is prohibited.

• Vendors are responsible for a neat, attractive, clean display area during the show.

• Vendors must provide their own display, table drape, props, surge, money for making change, bags, etc.

• Electricity is available upon request. Please let us know at time of booking if you need access.

• Vendors shall not in any way damage or permit damage of the premise, if such damage shall occur; user shall be fully liable to repair the damaged property.

• Colasanti's Tropical Gardens is not responsible for loss, damage or personal injury of any kind.

• Vendor assumes all responsibility and liability for any loss, damage, theft or personal injury occurrence inside or in front of their booth.

• All Booth Spaces are located in an indoor space.

• Vendors are responsible for cleanup, including their trash removal after the show by 6pm on the day of their event.

• No pets or animals are allowed at the show facility.

​

 

FOOD PRODUCTS

• We would like to book a minimum of two booths offering food.

 

PACKAGING OF PRODUCTS

• All purchases from vendors must be bagged and sealed by vendor for the prevention of theft.

​

 

ADVERTISING

• Colasanti's Book Market will be advertised in several different forms.
  Some of our promotions will include, but are not limited to: Facebook, Instagram, Email Newsletter, Till Flyers, Road Signs.
   

• Send us a photo of your book cover.  If you would like to see your Book Cover included on our website please email us. bookings@colasanti.com
  We will not be posting photos of your business cards in place of a book cover.
  If you have questions about image formatting please reach out to Ashley.
   

• Colasanti's advertising team will be taking photos during the event.  Such photos will be used in a variety of advertising forms.  Some forms of use may include Colasanti's website, social media pages etc...

• Vendors may use Colasanti's photos on their own advertising outlets: social media pages, flyers and website.  Colasanti's photos cannot be distributed to other companies/businesses/organizations/events for use.
  If you have questions please contact Ashley

​

​

WAIVER

As a business owner, I fully understand and agree to the following terms.

• Various risks, dangers and hazards are associated with participating in Colasanti's Book Market event as a vendor. Participating businesses (its heirs, executors, administrators, or any others who may claim on its behalf) freely accept and fully assumes all such risks, dangers and hazards and the possibility of personal injury, bodily injury, death, and property loss resulting from participation.
   

• In consideration of being granted permission to participate in Colasanti's Book Market event, businesses (its heirs, executors, administrators, or any others who may claim on its behalf), agree not to sue, claim or otherwise initiate legal proceedings whatsoever against Colasanti's Tropical Gardens/Colasanti Farms Ltd., it's employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd.
  Businesses hereby waive, release and discharge Colasanti's Tropical Gardens/Colasanti Farms Ltd., it's employees and authorized actors from any and all claims of liability for personal injury, illness, loss of life or property damage of any kind or nature, arising out of or sustained in the course of the businesses participation.
   

• In consideration of being granted permission to participate in the 2023 Book Market event businesses agree to hold harmless and indemnify Colasanti's Tropical Gardens/Colasanti Farms Ltd. it's employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd., from any and all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage or any other kind of damage whatsoever arising from the businesses participation as a vendor.

 

 

NON COMPLIANCE WITH ANY OF THE ABOVE WILL RESULT IN
NON-ACCEPTANCE AND/OR BEING REMOVED FROM THE MARKET.