Fall Art & Craft Market Application

Show Policies & Information

 

• SPACE IS LIMITED:

  Admittance to Colasanti’s Arts & Crafts October Market will be determined at the discretion of Colasanti’s Tropical Gardens Marketing Department.

  • The number of spaces is limited, it is likely that not everyone who applies to the show will be offered a space.

  • Booths are not booked on a first come, first serve basis.

  • Please make sure to include your social media or website links so our team can review your products and images from past events. This assists our team during the selection process.

  • Colasanti’s reserves the right to refuse booths. Absolutely no knives, articles with profanity, body piercing services or drug paraphernalia will be allowed on Colasanti’s property. If there are any questions to the suitability of a particular item, please discuss this with Ashley

  • Colasanti’s Tropical Gardens reserves the right to limit the number of booths selling a particular item. We do our best to jury the placement of similar booths.

 

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APPLICATION & FEE DEADLINES

• Application forms are available online, see below.

• If you are accepted into the show, do not make any payments before receiving an email from Ashley, confirming your Booth Space number.

• Payments must be made by October 6th. Any booth space that is not paid for by October 6 is therefore forfeited. Colasanti’s will retain the right to offer this unpaid space to a new vendor.

• Once accepted as a show vendor/exhibitor there are no refunds, reductions or credits

• * All fees are non-refundable*

• Colasanti’s will accept cheques (if received in person), cash, e-transfer, debit, VISA and MASTERCARD. All booths will receive a receipt/invoice once payment has been received.

• E-transfer is preferred. Send to, finance@colasanti.com please include your booth number in the description.

• All cheques can be made payable to Colasanti's Tropical Gardens

• Ruben will accept credit card payments over the phone.

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SET-UP/ TEAR DOWN

• Vendors may set up between 8am-10am on the day of your event.

• All booths must be open for business at 10am and must remain open until 3pm.

• Booths must be manned during the show hours of 10am-3pm.

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PARKING

• All Vendors must park in the back row of our parking lot.

• Front and mid-row parking is reserved for our guests.

 

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VENDOR FEES/SPACES

• Booth spaces are $17.70+tax = $20 taxes included
  This money will be used to promote the event and to cover labour costs from our marketing, maintenance and janitorial team members.

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SITE/SPACE REQUIREMENTS

• Please feel free to fill your space with tables, racks, shelving units, stands, tents and chairs.

• Colasanti's will not be providing tables and chairs.

• No additional booth space can be added to your site on the day of the show. Selling outside of your allocated space is prohibited.

• Vendors are responsible for a neat, attractive, clean display area during the show.

• Vendors must provide their own display, table drape, props, surge, money for making change, bags, etc.

• Electricity is not available.

• Please be prepared to secure electrical cords with tape OR cord covers. Electrical cords should be put neatly in inconspicuous places. Only vinyl tape (NO DUCT TAPE) may be used to tape down cords. Tape will not be provided by Colasantis Tropical Gardens for the securing of electrical cords.

• Vendors shall not in any way damage or permit damage to the premise, if such damage shall occur; the user shall be fully liable to repair the damaged property. 

• The use of screws, tacks, nails, etc. on the floor or walls is prohibited.

• Colasanti's Tropical Gardens is not responsible for loss, damage or personal injury of any kind.

• Vendor assumes all responsibility and liability for any loss, damage, theft or personal injury occurrence inside or in front of their booth.

• All Booth Spaces are located in a greenhouse environment.

  • In the event of a storm, drips may occur.

• Vendors are responsible for cleanup, including their trash removal after the show by 6pm on the day of their event.

• No pets or animals are allowed at the show facility.

 

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FOOD PRODUCTS

• Vendors selling food items must confirm with Ashley that their products have been made in a certified kitchen.

• Colasanti's will only be allowing food items made in a certified kitchen.

• Please speak to Ashley about completing additional paperwork, Health Unit Forms.

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PACKAGING OF PRODUCTS

• All purchases from vendors must be bagged and sealed by vendor for the prevention of theft.

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ADVERTISING

• Colasanti's October Shows will be advertised in several different forms. Some of our promotions will include, but are not limited to: Facebook, Instagram, Twitter, Email Newsletter, Till Flyers, Road Signs, Mix 96.7 Blackburn radio, Country 92.7 & 95.9 Blackburn radio etc...

• Send us your logo! If you would like to see your logo included on our website please email us.
  Logos must be submitted on a white background, or have your text contained in a shape.
  We will not be posting photos of your products or business cards in place of a logo. If you have questions about your logo format please reach out to Ashley.

• Colasanti's advertising team will be taking photos during the event.  Such photos will be used in a variety of advertising forms.  Some forms of use may include Colasanti's website, social media pages etc...

• Vendors may use Colasanti's photos on their own advertising outlets: social media pages, flyers and website.  Colasanti's photos cannot be distributed to other companies/businesses/organizations/events for use.
  If you have questions please contact Ashley

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WAIVER

As a business owner, I fully understand and agree to the following terms.

• Various risks, dangers and hazards are associated with participating in Colasanti's Art & Craft Show as a vendor. Participating businesses (its heirs, executors, administrators, or any others who may claim on its behalf) freely accept and fully assume all such risks, dangers and hazards and the possibility of personal injury, bodily injury, death, and property loss resulting from participation.

• In consideration of being granted permission to participate in Colasanti's Art & Craft Show, businesses (its heirs, executors, administrators, or any others who may claim on its behalf), agree not to sue, claim or otherwise initiate legal proceedings whatsoever against Colasanti's Tropical Gardens/Colasanti Farms Ltd., it's employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd.
  Businesses hereby waive, release and discharge Colasanti's Tropical Gardens/Colasanti Farms Ltd., its employees and authorized actors from any and all claims of liability for personal injury, illness, loss of life or property damage of any kind or nature, arising out of or sustained in the course of the businesses participation.

• In consideration of being granted permission to participate in the Colasanti's Art & Craft Show, businesses agree to hold harmless and indemnify Colasanti's Tropical Gardens/Colasanti Farms Ltd. its employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd., from any and all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage or any other kind of damage whatsoever arising from the businesses participation as a vendor.

 

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NON COMPLIANCE WITH ANY OF THE ABOVE WILL RESULT IN
NON-ACCEPTANCE AND/OR BEING REMOVED FROM THE ART & CRAFT SHOW.