pumpkin spice fest
vendor application

Show Policies & Information

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SPACE IS LIMITED:

Admittance to Colasanti’s Pumpkin Spice Fest will be determined at the discretion of Colasanti’s Tropical Gardens Marketing Department.

• Colasanti’s reserves the right to refuse booths. Absolutely no knives, articles with profanity, body piercing services or drug paraphernalia will be allowed on Colasanti’s property. If there are any questions to the suitability of a particular item, please discuss this with Ashley

• Colasanti’s Tropical Gardens reserves the right to limit the number of booths selling a particular item. We do our best to jury the placement of similar booths.

APPLICATION & FEE DEADLINES

• Application forms are only available online, see below.

• Table Spaces are $20 (taxes included), Booth Spaces are $35 (taxes included)
  This money will be used to promote the event and to cover labour costs from our marketing, maintenance and janitorial team members.

• Any booth space that is not paid for by September 1, 2025 is therefore forfeited. Colasanti’s will retain the right to offer this unpaid space to a new vendor.

• Payment details will be sent to those businesses who have been offered a space. 

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• Once accepted as a show vendor/exhibitor there are no refunds, reductions or credits
  * All fees are Non-refundable*

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SET-UP/ TEAR DOWN

• Vendors may set up between 8am-10am on the day of your event.

• All booths must be open for business at 10am and must remain open until 3pm.

• Booths must be manned during the show hours of 10am-3pm.

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PARKING

• Our WEST (by the Restaurant) & EAST (By the animals) END parking lots will be open for all guests and vendors.​

• Please unload at the WEST end parking lot, as we will open those doors to businesses setting up at 8am.

• All front row and prime parking is open for our guests visiting today.

• All vendors/business owners must park at the back of our lot.

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​SITE/SPACE REQUIREMENTS

• ARTS & CRAFT BOOTH SPACES ($35, shown as light pink on the map) Please feel free to fill your space with tables, racks, shelving units, stands, tents and chairs. 

• TABLE SPACES ($20, shown as dark pink on the map) Colasanti's will provide one 8ft table in your space.
  Please note the Arts and Crafts Table Spaces 3, 4, 5, 6, 12, 13 and 16 can accommodate one small stand or rack in the extra 2ft space provided
   

• Colasanti's will not be providing chairs.
   

• No additional booth space can be added to your site on the day of the show. Selling outside of your allocated space is prohibited.

• Vendors are responsible for a neat, attractive, clean display area during the show.

• Vendors must provide their own display, table drape, props, surge, money for making change, bags, etc.

• Electricity is not available.

• Vendors shall not in any way damage or permit damage of the premise, if such damage shall occur; user shall be fully liable to repair the damaged property.

• Colasanti's Tropical Gardens is not responsible for loss, damage or personal injury of any kind.

• Vendor assumes all responsibility and liability for any loss, damage, theft or personal injury occurrence inside or in front of their booth.

• All Booth Spaces are located in an indoor space.

• Vendors are responsible for cleanup, including their trash removal after the show by 6pm on the day of their event.

• No pets or animals are allowed at the show facility.

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FOOD PRODUCTS

• All food booths are asked to have at least one or more food item that fits the "Pumpkin" theme.

• Colasanti's will provide one 8ft and one 4ft table to those booking Booths 3-4-5.

• All food items must be prepared in a certified kitchen, approved by the Windsor Essex County Health Unit.

• Once approved, food booths must complete the Windsor Essex County Health Unit Food Vendor Application Form. 

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PACKAGING OF PRODUCTS

• All purchases from vendors must be bagged and sealed by vendor for the prevention of theft.

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ADVERTISING

• Colasanti's Pumpkin Spice Fest will be advertised in several different forms.
  Some of our promotions will include, but are not limited to: Facebook, Instagram, Email Newsletter, Till Flyers, Road Signs, Mix 96.7 Blackburn radio, Country 92.7 & 95.9 Blackburn radio etc...

• Send us your logo! If you would like to see your logo included on our website please email us. bookings@colasanti.com
  Logos must be submitted on a white background, or have your text contained in a shape.
  We will not be posting photos of your products or business cards in place of a logo. If you have questions about your logo format please reach out to Ashley.
   

• Colasanti's advertising team will be taking photos during the event.  Such photos will be used in a variety of advertising forms.  Some forms of use may include Colasanti's website, social media pages etc...

• Vendors may use Colasanti's photos on their own advertising outlets: social media pages, flyers and website.  Colasanti's photos cannot be distributed to other companies/businesses/organizations/events for use.
  If you have questions please contact Ashley

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WAIVER

As a business owner, I fully understand and agree to the following terms.

• Various risks, dangers and hazards are associated with participating in Colasanti's Pumpkin Spice Fest event as a vendor. Participating businesses (its heirs, executors, administrators, or any others who may claim on its behalf) freely accept and fully assumes all such risks, dangers and hazards and the possibility of personal injury, bodily injury, death, and property loss resulting from participation.

• In consideration of being granted permission to participate in Colasanti's Pumpkin Spice Fest, businesses (its heirs, executors, administrators, or any others who may claim on its behalf), agree not to sue, claim or otherwise initiate legal proceedings whatsoever against Colasanti's Tropical Gardens/Colasanti Farms Ltd., it's employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd.
  Businesses hereby waive, release and discharge Colasanti's Tropical Gardens/Colasanti Farms Ltd., it's employees and authorized actors from any and all claims of liability for personal injury, illness, loss of life or property damage of any kind or nature, arising out of or sustained in the course of the businesses participation.

• In consideration of being granted permission to participate in the 2025 Pumpkin Spice Fest event businesses agree to hold harmless and indemnify Colasanti's Tropical Gardens/Colasanti Farms Ltd. it's employees and authorized actors of Colasanti's Tropical Gardens/Colasanti Farms Ltd., from any and all liability, loss, claims, demands, costs and expenses, including reasonable legal fees, due to any personal injury, illness, loss of life, property damage or any other kind of damage whatsoever arising from the businesses participation as a vendor.

NON COMPLIANCE WITH ANY OF THE ABOVE WILL RESULT IN
NON-ACCEPTANCE AND/OR BEING REMOVED FROM THE ART & CRAFT SHOW.